Job Description

Bid and Proposal Coordination and Quality Management and IT.
Bid and proposal coordination is integral to how businesses win work. Sometimes it is a separate job/discrete role, and sometimes it is rolled into another function. We see this as a key part of the sales and business development function working across various business teams to bring together compelling, customer focused proposals and tender submissions to win business.

The successful candidate will report into the HR Manager/ PA to CEO

The right candidate will need to demonstrate;
• An understanding the sales life cycle and how it all fits together; from opportunity tracking/pipeline, customer engagement, competitive tendering, negotiations, contract award, implementation and delivery
• Understand and follow a detailed proposal process from opportunity qualification/Request for Information stage, solution development, bid resource allocation, proposal writing and development, production and submission
• Understand when to use appropriate supporting templates and procedures, ensuring necessary steps, reviews and signatories are planned prior to proposal submissions
• Know how to use bid software to compile electronic submissions and understand how e-portals work, including how and where electronic tenders are handled
• Understand how to assist in the dissection of a bid and identify the customer’s key requirements
• Awareness of the importance of handling data, confidentiality, data protection, competition law and relevant business commercial policy
• The importance of relevant, high quality and up to date content including case studies and evidence
• Know how and when to use sensitive and confidential information
• Maintain relevant certificates for registrations, accreditation's memberships, frameworks, records and subscriptions
• Provide IT assistance to the whole company

The ideal candidate will have the following skills and behaviours

• Excellent organisational and time management skills to manage multiple activities simultaneously and prioritise own and others’ workloads
• Ability to meet defined deadlines and set own milestones to manage workload
• Ability to create and utilise a bid plan timetable and responsibility matrix
• Ability to meet bid submission deadlines according to guidelines / instructions
• Logging and capture of all proposal data in central repository
• Maintain compliance matrices to ensure compliance to all questions capable of managing multiple projects and deadlines
• Ability to proof read with an eye for detail
• Good creative writing skills and good grammar/authoring
• Good verbal and written communication skills, and ability to communicate professionally with colleagues at all levels of the business
• The importance of putting the customer first and tailoring bid documents to their needs, wants and requirements
• Work and engage with colleagues, leveraging relationships and networks to support information gathering and writing
• Build rapport and trust
• Networking, including subnets, VLAN, DHCP and DNS
• PC and laptop hardware
• Programming
• Network Attached Storage
• Knowledge of server hardware and Office365

We are looking for someone who can be;

• A self-starter, with a desire to succeed
• Use initiative to ensure effective workload management, deadlines and coordination of activities
• Willing to work flexibly to ensure that workload is managed effectively and deadlines are achieved
• Awareness of self and impact on others
• Able to work across large teams
• Results focused
• A desire to go the extra mile to deliver winning bids
• Always acts professionally and ethically, protecting confidentiality of the organisation and customers.
• Willingness to continuously look for new and better ways of working, whilst considering the underlining best practice processes