Contracts Administrator - Metal Fabrication Industry – Structural Steel, Steel Fabrications & Architectural Metalwork.

You must come from a steel background and from the metal fabrications industry. Local Candidates only will be considered for this position.

Our Client based in North East Kent was started in 1984 & have steadily grown to become an established metal fabrication company operating in the general construction industry, specialising in the rail (over ground and underground) sector. As an experienced and established contractor in both the Construction & Rail Industries, they have been supplying quality bespoke metalwork, associated products and services successfully and completed a number of varied contracts for major UK clients across the UK. Working with all types of materials with a variety of finishes, from a simple handrail to a major structural steel work project, whether it's supply only or a full Design & Build contract, our clients product range includes structural steel work, architectural metalwork (Including feature staircases and balustrade), general steel work refurbishment and repair works to structures. All works are bespoke, and to meet client requirements, they pride themselves on a high level of project management, including close collaboration from the initial design phase, to develop design intents into workable solutions.

Due to ongoing expansion, our client is seeking pro-active individuals who are highly motivated, dedicated, who are confident professionals with suitable experience in the steel industry to join our project teams based at our Sittingbourne, North East Kent works on a Permanent basis.

Main Duties and Responsibilities/Key responsibilities/objectives:

To undertake Contracts Administration and Document Control via our clients QHSE Management Control Systems. These systems are based on the principals contained in ISO9001, BSEN1090, ISO14001 and OHS18001.
To undertake Contracts Administration and Document Control via various client-based communication platforms, such as, 4 Projects, Aconex, Business Collaborator, A-Site.
To liaise with the Client on each project to clearly understand the documenting procedure required on each project.
To carry out other duties at the discretion of the company.
To assist the company in its objective to provide a design, manufacture and installation service for architectural and structural steel work of a high quality that meets their customer’s needs, the requirements of BS EN 9001, BS EN 1090 and their own quality management criteria.

Main tasks:

Co-ordinate and control documentation, in multiple contract files, ensuring all key documents are filed both electronically and manually (as applicable). Documents linked to the McB QMS/HSEMS must be easily retrievable, on request

Key documents would include the following (not exhaustive):
Technical reviews
Client orders / specifications
Design changes and approvals
Drawings issues, revisions, and approvals
All relevant E-mail communications IN/OUT
Production documentation
Site handover records

Where applicable, responsible for downloading and uploading drawings, RFI’s, MCR’s, ITP’s, NCR’s etc onto client electronic document management systems (EDMS) such as, 4 Projects, Aconex, Business Collaborator, A-Site etc. Includes quality control of documents before uploading and management of bespoke client numbering systems.

Set up and maintain job files, including electronic and hard copy

Book deliveries in with the client’s logistics team

Prepare delivery / collection notes

Assist with the preparation of H&S Method Statements, Inspection & Test Plans, O & M manuals and quality assurance packs

Archive all relevant documentation once a project has been completed

Assist the nominated Project Manager/s and Contract Manager/s with any administration tasks that need to be completed

Where required, produce monthly document status updates, and send to the Project Manager / Project Planner

Job knowledge, skills, experience, and qualifications desirable: however, where necessary the appropriate training will be given

Experience in a Construction Office environment together with good accurate written and numerical skills. Ability to understand technical documentation. Good organisational skills.

Ability to use and understand standard computer hardware and software to a high standard e.g. Microsoft Word, Internet Explorer, Outlook, Excel and Adobe Acrobat.

Good personal communication skills and able to communicate confidently with managers, work colleagues, clients, and suppliers

Package:

Position: Permanent
Salary: Negotiable/in the region of £25000.00 - £35000.00 P/A depending on experience

(Ash Employment Services Ltd. is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity)