Experience Vaccination Coordinator for our Client based in Chislehurst



Internal Relationships: Off-Site Team/Administration Team/Finance Team/Account Management/Team Leaders/Clinical Team/Senior Team

Hours: 9am to 5pm Monday to Friday inclusive (35 hours)

Lunch Break: 1 hour unpaid

Salary: £10 an hour

Annual leave entitlement: 28 days including UK Bank Holidays

Location: Chislehurst Kent


Purpose of the post

A Vaccination Coordinator undertakes a range of clinical and administrative duties to ensure that vaccines are appropriately purchased, monitored and delivered in a suitable, timely and cost-efficient manner.

Main Duties of the Post:

In accordance with established procedures and protocols to:
• To order all vaccines ensuring stock levels and use-by dates are monitored
• Ensure that fridge temperatures are checked and recorded daily, reporting any discrepancies immediately to the Clinical/or Off-Site Manager
• Source and organise local clinics according to nationwide requirements
• Book individuals onto their vaccination appointment/programme
• Ensure our internal systems are updated and completed correctly including scanning/attaching of all vaccine paperwork
• To ensure that vaccination charges are accurately prepared for billing
• Ensure that vaccination kits are packed, recorded and distributed correctly
• Book travel/hotels for all vaccination work
• Data input

Undertake any other duties as may be required to assist in the smooth running of the business.


Main Responsibilities of the Post Holder:

• To gain a full understanding of the services that Maitland Medical offer vaccinations
• To maintain the confidentiality of all information handled about client and employee confidential and sensitive data and internal financial and business information
• To maintain a professional, polite and helpful approach to colleagues and clients always
• To maintain high levels of accuracy and attention to detail with regards to all information input onto the database
• To adhere to established office practices and protocols and to participate in training and development activities as relevant to the job role.


Knowledge, Skills and Experience required:

• Previous experience within a professional business environment
• A professional and helpful telephone manner
• Good organisational skills
• Great communication skills when dealing with internal team members as well as clients, service providers and others
• Good computer skills (word, excel, email and preferably experience of using databases)
• The ability and desire to work as part of a customer focussed team
• A responsible attitude and professional approach
• The ability to plan and prioritise your own work within set parameters
• Accuracy and attention to detail