Financial Controller - Charity

Working with an established charity business that is looking for an experienced Financial Controller to join their business.

They are currently based in West Kent, with a view to potentially relocate to Central London next year, so we need someone who is comfortable with both locations.

Responsibilities:

Financial Accounting:
* Maintain books of accounts; Prepare journals and accurately record Payments/receipts/invoices in Sun
* Ensure all income transactions are recorded in Raiser's Edge
* Ensure that transactions have been fully and accurately coded before uploading journals in Sun
* Preform monthly reconciliations of Balance sheet accounts including bank accounts.
* Manage Month End processes and Year End closure for all entities in Sun
* Payment of suppliers within payment terms. Staff Salaries, PAYE, Pensions, Staff advance payments and other remittances
* Responsibility for Gift Aid reclaims and reconciliations
* Responsible for payment of staff trip advances, processing expense reports (including company credit card expenses) and posting approved expenses in Sun
* Maintain agreed Foreign exchange rates in Sun for Group. Perform monthly and Year end currency revaluations in Sun.
* Preparation of full schedules for the statutory year end accounts in compliance with the relevant SORP and financial reporting standards. Prepare draft year end accounts.
* Maintaining Book of Accounts in Sun. Perform monthly reconciliations
* Maintain receivables (inter-company) accounts between the UK and other business entities within Sun. Reconcile receivables accounts monthly

System Accountant
* Responsible for the provision of Sun and Q&A technical support and training for UK and country office finance staff
* Maintain the group chart of Accounts. Set up new codes and update business rules with prior approval of the Director of Finance &Resources
* Ensure the integrity of Sun data for UK and the Group
* Actively support development and maintenance of Sun and Q&A manuals for Group

Treasury Management
* Responsible for ensuring that there are adequate funds in UK's bank accounts to fulfil UK payments including hedging contracts and transfers to Country offices
* Maintain cash flow forecast and update regularly in line with agreed revised income and expenditure forecasts
* Support the Director of Finance & Resources in negotiating foreign exchange forward contracts
* Regularly bank cheques and cash including foreign currencies.
* Ensure that bank reconciliation statements (with bank statements) from country offices have been received and reviewed prior to initiating monthly country office transfers
* Ensure that online banking system is appropriately set up and fully functional
* Act as primary liaison with the bank on all administrative matters

Finance Policies & Procedures
* Maintain financial policies and procedures and ensure that they are kept up to date
* Draft new finance policies as may be required by the Finance & Resources Director
* Induct new staff on finance policies and procedures

Other
* Follow up with the relevant teams to ensure that grant income is received from donors as forecasted. Alert the Finance &Resources Director to delays in receiving funds
* Actively follow up with respective staff to ensure that all staff advances/credit card expenses are accounted for on a monthly basis
* Custodian of all finance forms and templates. Ensuring that they are kept up to date
* Provide support to other team members or cover for other team members during absences
* Perform any other responsibilities that may be reasonably required by the Finance & Resources Director
* Travel occasionally to country offices to provide face to face technical support and finance capacity building interventions


Person specification:

1. Qualified or Part Qualified Accountant with extensive relevant experience
2. Recent experience of Sun Accounts and Q&A
3. Experience of working in a multi donor funded context
4. Experience of donor reporting in a multi-currency environment
5. Ability to generate and analyse financial information for key decision making
6. Ability to work on his/her own initiative.
7. Ability to use MS word and other MS applications. Numerate and proficient in using Excel
8. Good communication skills (written and verbal)
9. Ability to work within a small team

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