Receptionist (Part time)

Objective of the Role

To ensure the smooth running of the Reception area, in order to represent a professional and friendly image of the organisation.

Hours

15 hours per week on a Thursday and Friday 0830-1700 with holiday cover for other part time colleague expected and vice versa. Also, due to the nature of this role, hours may vary in line with the needs of the business.

Responsibilities:
Main Duties

* Management of the main switchboard including answering calls within the agreed service level agreement
* Ensure the Reception area is clean and tidy at all times
* Organise visitors passes
* Allocation of visitor car parking spaces
* Order passenger transport as required (Taxis)
* Management of the Room Booking system and arrange room set ups
* Acceptance of deliveries and post as required
* Responsible for Plasma Screen welcomes
* Provide monthly reports and statistics associated with the role
* Ad-hoc Administration duties as required
* To carry out any other duties as requested by your Manager within the scope of your role

Essential Skills & Attributes

* Educated to GCSE standard or above
* Must have good understanding of English, both written and spoken
* Good working knowledge of using MS Office to a competent level, especially Word and Outlook
* Experience of greeting visitors and making them feel welcome in a positive and friendly manner
* Excellent communication skills with peers and all levels up to senior management.
* Ability to remain calm under pressure
* Excellent organisational and prioritisation skills
* Willingness to work flexibly in response to changing organisational requirements
* Mature and confident approach to work duties
* Ability to work largely on own initiative
* Enjoys working as part of a team
* Able to provide cover for sickness/holiday/vacancy absence

PLEASE ONLY APPLY IF YOU ARE ABLE TO WORK ALL DAY ON A THURSDAY AND FRIDAY.