Our client. a legal firm based in Tunbridge Wells, is looking for a temporary Legal Cashier to join them for 10 days in June '17. The days required are Mon 5th - Wed 13th June inc.

The successful Legal Cashier duties will include:

Previous Day's Batch Report
* Complete each morning before 9.30am
* Print out previous day's Batch Report and validate to Bank Account.

Electronic Payments and Receipts
* Communicate to Fee Earner and/or assistant within 10 minutes of receipt into our accounts by e-mail or telephone
* Ensure cleared funds are available to process payments
* Ensure evidence of payments available, and completion statements agreed for all property transactions
* Process on NatWest Bankline system promptly and accurately and within system and contract timings and on date requested
* Arrange for duly authorised personnel to transmit as soon as possible
* Post onto system same day as payment
* Verify payment has been sent and notify Fee Earner of time of transmission

Cheques In
* Ensure all cheques received from all branches are listed on daily sheet(s) and have been signed by the solicitor opening post
* Record cheques received in post on correct slips, e.g. client money or office money and record cheque serial numbers on slip
* E-mail to Fee Earners by 2 pm daily of cheques received and proposal of posting for confirmation or amendment
* Let partner who is signing cheques see daily cheque listings by placing in cheques to sign folder
* Write up paying in books with authorised cheques and post onto system same day. n.b. any unopened clients must be posted next available working day. If this cannot be done because opening form has not been completed then a written memo must be sent by e-mail or internal mail to Fee Earner, and if no response then the head of their department
* File daily cheque listing in folder held in accounts department once viewed by partner signing cheques

Third party cheques in
* Photocopy cheque onto appropriate memo
* Attach any documents received with cheque to memo
* Ensure Fee Earner receives memo and attachments by 2 pm on day of receipt.
* File 3rd party cheques in folder within accounts department
* Release cheques to Fee Earners upon presentation of signed and dated memo and file this memo with daily cheque listings

Bill postings
* Three copies of bills and attachments should be provided, and numbered using stamp
* Check bills to ledgers especially ensuring disbursements are correctly billed as paid or unpaid, additions and VAT calculate
* Verify any money on account
* Post bill onto system, and post unpaid disbursement separately so they can be identified later
* If disbursements have been paid from client ledger, post a Disbursement to Office journal to clear, and allocate against outstanding balance of bill
* If funds available on client account ensure Fee Earner has authorised Client-To-Office transfer

May also include:

Bankline Charges:
* Download statement once a month and break down bank charges between the firm's branches

Land Registry/PIE/HMCTS
* Download daily from the Land Registry; weekly email from the others
* Post the relevant disbursement to the office ledger of the matter involved
* If money held on account in client ledger, transfer same amount from client to
office account

Suspense Account

* Assist Departmental manager in reviewing balances held on the Suspense Account

Petty Cash
* Posting and reconciliations of petty cash for each branch once a month
* Ensure replacement funds raised when necessary

Close Matters
* Receive closing forms; check that ledger is clear and close matters on the system. On "property matters" (other than Tunbridge Wells matters) record details of the transaction on the database; return closing forms to whoever they came from

The hours are 9am - 5.30pm, Monday to Friday, with an hour for lunch.