Lloyd Recruitment Services have a fantastic career opportunity for an experienced Project Administrator to join a well established and highly reputable company based in East Grinstead.

Responsible for supporting the Projects Department in general Project duties, inclusive of RAMS, maintaining project delivery registers, producing handover packs and other associated documentation. The role will also require the control, booking out/in of project materials and equipment.

Key Responsibilities
• Be responsible for the purchase and control of materials
• Project Document Support – Production of build drawings and template forms using Microsoft office programs mainly PowerPoint and excel.
• Project General Support – assist Project Leads and Managers on project mobilisation activities and preparation.
• Accurately support and maintain department records and trackers.
• Project Documentation Production – collation and production of Handover information and documentation for completed projects. Tracking and reporting of documentation.
• Support the project team with the completion and production of design and build documentation as requested by senior management.
• Support the projects Department in the tracking and production of cost related items.
• Support the department, when required, in other areas as requested by senior management.
• To maintain a stock inventory of materials held by the Build / Projects Department and conduct regular stock takes.
• Maintain company procedures and policies for the control of stock.
• Return materials to shelving when booked in.
• Ensuring accurate records are maintained for control of stock.
• Track and receive deliveries for both project and general materials/items.
• Liaise with Project Managers and Suppliers to ensure order timescales are met.
• Ensure the Stock area is maintained in an organised and safe manner.
• Ensure live inventory is maintained of all stock returned to the stores from client sites.
• Ensure all equipment is appropriately packaged and labelled and stored in the correct area.

Be responsible for the following;
• Acting professionally and in the best interests of the company at all times.
• Time management of both yourself and any subordinate.
• Maintaining good supplier relations.
• The condition of any equipment supplied for the job together with the safe returning of any equipment on request.
• Making management aware of any training requirements outside of normal training.
• Finance management through expense sheets and timesheets.
• Familiarisation of all company documentation, especially ISO procedures.

Knowledge, Skills and Abilities Required
• High degree of accuracy and organisation skills
• Good communication skills, especially with the client
• Ability to adhere to time scales
• Good working knowledge of Microsoft applications – including project & PowerPoint
• Experienced in using spreadsheets & data entry
• Ability to communicate technical details to a non-technical audience
• Ability to work well as part of a team
• Ability to adhere to health and safety requirements
• Familiarity with and ability to read and interpret technical drawings to be able to produce AsBuilt Documentation (preferred)
• Experience of producing and maintaining stock inventories / records (preferred)
• Clean driving licence


NB: Unfortunately due to the high volume of applications received by Lloyd Recruitment Services, we are only able to contact shortlisted candidates.