Red Eagle Recruitment (AGY) are looking to recruit a Business Support Administrator on behalf of our client based in Sandwich. To apply please send your CV to lorna.geens@redeagle.jobs

Hours 37 Mon To Friday

Salary 24,660 pa

Contract Term 6 months PAYE

Business Administrator

Primary Responsibilities
Mailbox Business Support tasks may include (but are not limited to) the following:
• 1:1 advanced Admin support inc. Diary Management, expenses and travel for designated Senior Manager(s)
• Organization of various and complex meetings, including video conferences, teleconferences and room bookings using online tools
• Capturing actions at key meetings where required
• Interview scheduling and coordination in support of recruitment campaigns
• Managing new starter requirements and ensuring induction plans and registration documents are in place for first day
• Visitor management and liaison – co-coordinating processes and receiving in a professional and friendly manner
• Liaising with onsite groups to support meetings, training sessions etc
• Arranging Team Events where required
• Collation and preparation of business information (PowerPoint slides, agendas, pre-read material etc) in advance of meetings
• General administrative duties including, photocopying, scanning, dispatch of packages via courier
• Processing and management of regulatory documentation as required, such as agency correspondence and Commission Decision documents in line with relevant current SOP
• Ordering and maintaining department stationery stocks
• Assisting with Concur queries using , Travel &Expenses system
• QC’ing ad-hoc Regulatory documents on behalf of Regulatory Strategists
• Electronic Filing of Regulatory Documentation using electronic filing system
• Processing Financial requests using various systems including Ariba SAP, FCPA etc
• Making any travel and accommodation bookings in accordance to the current Global Travel Policy
• Maintaining Global department distribution lists and department records in accordance with best practice and department processes
• Preparation and maintenance of SharePoint sites
• Suggesting and implementing process improvements for administrative functions carried out throughout the department

Advanced Duties include:
• Co-ordination and delivery of regulatory documentation
• Management of regulatory agency Fees, Budgeting and associated invoice processing
• Administration of technical documentation and forms such as EU Content Shells and assignment of training curricula
• Act as central point of contact on relevant forums and teams in connection with the BST activities.
• Responsibility for specific projects as required
• Act as SME point of contact for designated systems and processes, providing training as required

Technical Skill Requirements
• Demonstrates a high-level of administrative experience
• Excellent organizational, interpersonal and communication skills
• Determines own work priorities, based on understanding of business need and identifies new projects/procedures to improve own work efficiency
• Uses own judgment to make decisions on complex, non-routine issues within and outside of scope of responsibilities
• Ability to work effectively with others in the organization and outside the line of formal authority to accomplish organizational goals and to identify and resolve problems.
• Performs a broad and challenging variety of work, some unpredictable and non-routine, using creativity and innovation where possible.
• Self-motivated to achieve high quality results within defined timeframes. Proactive in identifying best practices and improvements.
• High attention to detail and ability to appropriately prioritize and perform multiple tasks/projects simultaneously
• As a proactive member of the BST actively offers suggestions and ideas and shares expertise with colleagues
• Comprehensive knowledge and understanding of global, department and local policies and procedures
• Advanced Microsoft Office Suite skills and competency with financial tools (eg Business Objects)
• In depth understanding of organizational structure, protocols and products/services/customers. Uses contacts to coordinate more complex tasks/activities.
• Uses initiative to make decisions on difficult and complex issues, even in absence of supervisor.
• Handles highly confidential material on a regular basis.