I am currently recruiting an admin officer based in Sittingbourne to provide administrative/clerical/business support to a team of staff, to assist in the smooth running of the service and take a proactive role in relation to its day to day functioning.

Main duties and responsibilities:

1.Produce all types of documents, from handwritten and recorded sources, drafting routine correspondence on behalf of the service.

2.Act as a point of contact for the team, dealing with queries and complaints, assessing the nature of telephone calls.

3.Maintain and monitor office systems, including the database and electronic filing systems, checking that key documents are included and pursuing any missing documents.

4.Support the day to day clerical and administrative functions of the service, in addition to the monitoring of emails and telephone messages for appropriate team members, stationery ordering and the processing of mail etc., in order to facilitate the smooth running of the service.

5.Arrange and coordinate a range of meetings on behalf of the service, electronically dispatching the relevant documents in advance of the meeting and fully maximising the use of IT equipment to record meetings for internal, multi-agency and client meetings/conferences as and when required to do so.

6.Update, modify and retrieve data on computerised systems using the appropriate software, preparing standard and non-standard reports, cross checking data held on different systems.

7.Support mangers and staff with a range of HR processes including sickness absence management, recruitment, selection and induction to ensure that prescribed practices are followed.

8.Support managers in the processing and monitoring of a range of financial and procurement transactions to help ensure that budgets are properly managed and procurement policy adhered to.

A BDS is required payable by the successful candidate at a cost of £25.
The successful candidate will be required to register at our office in Kings Hill, West Malling.
Connect2Kent is an agency acting as an employment business and as an equal opportunity agency.

DUE TO THE URGENT NATURE OF THIS POSITION, PLEASE RESPOND TO THIS ADVERT ONLINE IN THE FIRST INSTANCE.
IF YOU DO NOT HEAR FROM US WITHIN 48 HOURS PLEASE ASSUME YOU HAVE BEEN UNSUCCESSFUL FOR THIS ROLE.

Close date - 30/03/17

Commercial Services Kent/Trading Ltd is an equal opportunities Employment Agency & Business and positively encourages applications from all suitably qualified and eligible candidates.