I am currently recruiting and Admin Officer/ Minute Taker to provide an administrative/clerical/secretarial support service to the commissioning teams, to assist in the smooth running of the service and taking a proactive role in relation to its day to day functioning.

Main duties and responsibilities:

*Produce all types of word processing, from handwritten and recorded sources, drafting routine correspondence on behalf of the line manager and/or other staff.

*Act as the main point of contact for the Unit/section, investigating complex queries and simple complaints, assessing the nature of telephone calls, referring them to the appropriate person.

*Develop, maintain and monitor all office systems, including the database and filing systems, both computerised and manual, checking that key documents are included and pursuing any missing documents.

*Support the day to day clerical and administrative functions of the team/service, in addition to the monitoring of emails and telephone messages for appropriate team members, stationery ordering and the processing of mail etc, in order to facilitate the smooth running of the team.

*Arrange and coordinate appointments and meetings on behalf of the line manager and other staff within the Unit, including large gatherings such as seminars involving external agencies and speakers.

*Update, modify and retrieve data on both manual and computerised systems, preparing standard and non standard reports, cross checking data held on different systems to ensure accuracy.

*Administer personnel procedures on behalf of the line manager/team, including diary management, and the recording and monitoring of annual leave, sickness absence and travelling expense forms.

*Process, maintain and monitor financial records relating to expenditure and income, including the preparation of invoices for payment, processing charges and monitoring expenditure against budgets, as well as the administration of petty cash.

*Support managers and practitioner staff with client care issues, taking and recording referrals, making routine bookings and ordering routine equipment for clients, undertaking basic research using the internet, making up client files and chasing actions, in order to enable the manager to progress professional staff care issues.

A BDS is required payable by the successful candidate at a cost of £25.
The successful candidate will be required to register at our office in Kings Hill, West Malling.
Connect2Kent is an agency acting as an employment business and as an equal opportunity agency.

DUE TO THE URGENT NATURE OF THIS POSITION, PLEASE RESPOND TO THIS ADVERT ONLINE IN THE FIRST INSTANCE.
IF YOU DO NOT HEAR FROM US WITHIN 48 HOURS PLEASE ASSUME YOU HAVE BEEN UNSUCCESSFUL FOR THIS ROLE.

close date 27/03/17

Commercial Services Kent/Trading Ltd is an equal opportunities Employment Agency & Business and positively encourages applications from all suitably qualified and eligible candidates.