I am recruiting an Admin Officer based in Kings Hill, West Malling to provide an administrative/clerical/secretarial support service to a manager, group of managers or a team, to assist in the smooth running of the service and taking a proactive role in relation to its day to day functioning.

Main duties and responsibilities:

*Produce all types of word processing, from handwritten and recorded sources, drafting routine correspondence on behalf of the line manager and/or other staff.

*Act as the main point of contact for the Unit/section, investigating complex queries and simple complaints, assessing the nature of telephone calls.

*Develop, maintain and monitor all office systems, including the database and filing systems, both computerised and manual, checking that key documents are included and pursuing any missing documents.

*Support the day to day clerical and administrative functions of the team/service, in addition to the monitoring of emails and telephone messages for appropriate team members, stationery ordering and the processing of mail etc, in order to facilitate the smooth running of the team.

*Arrange and coordinate appointments and meetings on behalf of the line manager and other staff within the Unit, including large gatherings such as seminars involving external agencies and speakers, dispatching the relevant documents and taking minutes where required.

*Update, modify and retrieve data on both manual and computerised systems, preparing standard and non standard reports.

*Administer personnel procedures on behalf of the line manager/team, including diary management, and the recording and monitoring of annual leave, sickness absence and travelling expense records, and support in the recruitment, selection and induction of staff, resolving issues and seeking guidance on more complex issues, in order to inform the preparation of rotas and workforce planning, and to assist the manager with line management issues.

*Process, maintain and monitor financial records relating to expenditure and income, including the preparation of invoices for payment.

*Support managers and practitioner staff with client care issues, including arranging transport for clients, taking and recording referrals, making routine bookings and ordering routine equipment for clients.

A BDS is required payable by the successful candidate at a cost of £25.
The successful candidate will be required to register at our office in Kings Hill, West Malling.
Connect2Kent is an agency acting as an employment business and as an equal opportunity agency.

DUE TO THE URGENT NATURE OF THIS POSITION, PLEASE RESPOND TO THIS ADVERT ONLINE IN THE FIRST INSTANCE.
IF YOU DO NOT HEAR FROM US WITHIN 48 HOURS PLEASE ASSUME YOU HAVE BEEN UNSUCCESSFUL FOR THIS ROLE.

close date 22/03/17

Commercial Services Kent/Trading Ltd is an equal opportunities Employment Agency & Business and positively encourages applications from all suitably qualified and eligible candidates.