You started out in some form of administrative job. You know that your immense administration and organisational talents are not being exploited to the max where you are now. Or you have had a few years out of work to raise a family and are now looking for a job that can fit around school runs, holidays and other parent responsibilities. Whatever the scenario is you are the type of person who loves organising meetings, diaries and travel, as well as getting excited about putting projects and jobs in colour co-ordinated folders.

You are a 'can do' person, a wizard with the photocopier making it print on 2 sides when needed, you love stationary catalogues and are a real stickler for detail. In fact, the grammar in this advert is probably annoying you. However, you're in a job that lacks variety, diversity and excitement, your current company (or organisation) does not see your admin supreme greatness or you have been itching to get back to the working world and have some grown up conversation.

You are a super administrator on a mission to take over the world of project co-ordination, you have a skill set and want to join a business that will value your super skills and provide an environment for you to grow to administration God status.

You’ve mastered organising your typical projects, right down to knowing what will happen if and when, and have made a backup plan for the backup plan and you’re now ready to push the envelope again. Hey, guess what? Us too! Why don’t we go on the road together? And by the road we mean you can come and work organise and co-ordinate the wide and very diverse projects and jobs we get involved with at the Amelix Group (www.amelix.co.uk) in Whitstable, as well as assisting our sibling baby company HatHats Coffee (www.hathahts.coffee) .

We are looking for an administration superstar to join our very small and friendly team in Whitstable to help co-ordinate the multitude of projects in numerous industries from Youth Projects to Telecoms. Yes, you could be sorting out an install of a fibre leased line in a school to organising a road show for a Police Force, and everything else in between! With the addition of our new start-up HatHats Coffee, you could also be ordering milk from local dairies, to stock for our licenced partners. We are growing all the time and expanding into new areas and we need the right candidate to setup systems, file paper and keep our teams on track.

The role will be based at the Amelix Whitstable Office (CT5 3QT), however the duties of this role will be focused working on the many (and we mean many) diverse, projects some simultaneously so that uber organised multi-tasking super power will come in handy.

We promise there will be no 2 days the same and we expect people to roll their sleeves up and get stuck in. We need someone who can work at a pace and deliver outstanding customer service to our many clients and customers dotted all over the UK.

Oh, did we also mention we like ambition and drive so you will need to be a self-starter and used to, or at least like the idea of, working in a small entrepreneurial environment where creativity and innovation is expected. This job is not for someone who is used to big company thinking where it takes 5 weeks to get a decision made. Amelix is founded by serial entrepreneur Louis Hurst and therefore things happen quickly and our business is based on a notion of making things happen.

In addition to this other adhoc PA duties may be required to the Directors as well as supporting the CEO’s PA.

It is virtually impossible to list all the tasks we need for this role but we have tried to list some of the key points below:

Amelix Limited:
• Co-Ordinating logistics for our school tour roadshows
• Occasional Minute Taking and Distribution.
• Secretarial and administrative responsibilities.
• Setting up processes and systems to ensure a smooth-running office.
• Providing adhoc administrative support to the Directors and dis-organised small tech and operational team(s).
• Arranging travel and accommodation where necessary.
• Organising and attending events for our clients, preparing briefing sheets
• Answering phone calls, taking messages and action where appropriate.
• Front line customer support for various projects
• Dealing with incoming email and post
• Occasional onsite project co-ordination and management of events etc.
• Co-Ordinating content for projects across the group
• Filing and scanning
• Updating job budgets
• Raising Purchase Orders and checking delivery notes
• Meeting and greeting visitors


Other Tasks:

• Taking your turn with the washing up
• Printing postage and maintaining stationary etc.
• Holiday support for Group Financial Controller, taking on basic book keeping tasks such as raising invoices/ credit control and weekly payroll for Coffee (training given).
• Support front line delivery staff on occasions
Benefits:
• Salary reviewed every 6 months
• Guaranteed pay rise to an agreed scale.
• Excellent career opportunities.
• Investment in training.
• 22 days annual leave (increasing by 1 day annually to maximum of 28 days).
• Great team incentives for example http://www.amelix.co.uk/the-dont-forget-your-passport-christmas-party/
• Awesome coffee whilst at work and discounted coffee when you’re not.

Qualifications/Experience required:
 
Good academic background with a proven use of Information Technology. At least 1 years’ experience in an office/ administrator’s position is essential and any experience of the events, marketing world would be an advantage; as would any experience in telecoms however this is not essential.

Skills required:
• Superb organisational skills
• Smart appearance
• Excellent telephone manner
• Patient & friendly attitude
• Excellent inter-personal skills
• Ability to work on own initiative
• Ability to analyse and solve problems
• Excellent time management skills
• A willingness to learn
• A detailed knowledge of Microsoft Office (An understanding of QuickBooks would be an advantage but by no means essential) 
Driving licence: Required (2 years needed to drive company vehicles).
  
Hours: Flexible and open to negotiation ideally 37.5 hours per week, However we would consider applications of those wanting to fit around life commitments such as school runs or different hours during term time and school holidays, lets talk, if your awesome we want you and therefore will work with you to make things work. The office is open 9.00am-5.30pm, Monday to Friday, however we have a fancy phone system (We well them you know!) and some some work could be completed at home. You may be required to work some weekends (3 or 4 per year)

To apply for this position please send your CV with a covering letter, quoting the reference where you saw the job advertised.

CVs should be e-mailed to admin-superstar@amelix.co.uk or careers@hathats.coffee or posted to: 

Hire Me
Amelix Group
67 John Wilson Business Park
Whitstable
Kent
CT5 3QT


Amelix Limited is an equal opportunity employer.
NB: Amelix operates a no-smoking policy. There are no designated areas for smokers.