Personal Assistant to Divisional Director of Marketing
Enterprise House, Ashford, Kent
Fixed term Contract until May 2017
Come and join the number one food service company in the country...
With a turnover of over £2.6bn, Brakes Group is a leading supplier to the foodservice industry in the UK, Ireland, France and Sweden. The group comprises a family of specialist businesses which are able to deliver everything the caterer needs, including their very successful own brand ranges developed specifically for chefs.
The Role
To assist the Marketing Director in the daily maintenance of their diary and ensure that their day-to-day administrative tasks are complete. A proactive approach and the ability to prioritise is vital to this role.
Key Accountabilities & Responsibilities:

- Comprehensive diary management for the Marketing Director
- Support diary management for other assistant`s in their absence
- Set up, co-ordinate & control various meetings and invites
- Pre-empt / organise lunch requests for team meetings and various meetings organised by the Director
- Organise events / meetings; seasonal events, venue & service bookings along with travel, car rentals & hotel bookings
- Order Stationery / computer equipment for Director / new starters through Support
- Authorise and ensure holidays are up to date
- Complete and sign off expenses
- Ad hoc requests for the Director and the marketng team.

The Person
Knowledge, Skills, Experience:

- Fully proficient knowledge/experience of MS Office (PPT, XLS, Doc)
- Excellent communication skills
- Recording of actions/notes in large meeting environments where the topics discussed may vary greatly
- Ability to work in large, often changing teams & develop business level relationships with internal and external customers
- Well organised & systematic approach to daily tasks

The Business
Employing over 10,000 people, the group supplies a diverse customer base, which includes, independent pubs, restaurants and hotels, schools, hospitals, contract caterers and well known national chains. Brakes Group has developed a clear customer focus and a strong understanding of the needs of the foodservice sector providing innovative products and services and is committed to improving both the environment and the communities it serves. Brakes Group operates as an equal opportunities employer and we welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union membership.