We are looking for an ambitious and enthusiastic administrator to join our friendly team in Rainham, Kent to work as part of our fast-paced operational department carrying out varying roles and functions supporting the business in arranging and delivering the best level of service possible for our client’s fire, life safety and property protection. The scope of responsibilities vary from engineering coordination, timesheet review, administering payroll, monitoring operational output and contract performance and renewals whilst ensuring smooth operations in line with our accreditation and client SLA's.

TechniFire Solutions Ltd work as a team and the post holder should therefore have a strong team ethic and have the ability to work autonomously under their own initiative.

Duties and responsibilities:
Timesheet reviews
Payroll preparation
Operational administration
Review contract performance and issue annual completion certificates
Prepare and report on KPI inline with relevant SLA's for major clients
Contract renewal preparation
Process new orders assigning to relevant coordinator
Add new contracts
Book and assign required works with clients ensuring correct procedures are adhered to for each site i.e. issuing risk assessments and method statements, arranging permits, contractor access forms and relevant documentation
Review completed works and action accordingly
Assist with updating and controlling the current works in progress spreadsheets & reports
Assist with invoicing of completed projects & works
Update internal systems and reports regularly
Ensuring speedy processing and accuracy at all times

Effective working relationships are an essential part of daily working life. The focus in this role is both:-
Internal: Directors, Managers, Engineers, Colleagues within the Company in all departments.
External: Client liaison, Face to face and telephone communications with Client Site Staff and Purchasers, Suppliers and Sub-Contractors.

These are illustrative duties and the post holder will be expected to become involved in a range of work to enable the company to respond effectively to the requirements of our Clients.