THIS IS A 6 MONTH CONTRACT

Objective of the Role
To accurately maintain the HR / Payroll system and provide comprehensive, high quality, support to the HR Admin Team.

Hours
Monday to Friday - 9.00am to 5.00pm. Thirty-five hours per week, however, due to the nature of this role hours may vary in line with the needs of the business.


Responsibilities:
*To maintain accurate details on the HR / Payroll system for all employees and ensuring it is kept up to date at all times
*To produce all relevant employee letters using the HR / Payroll system which result from changes to employee data
*To ensure all details of new employees are accurately and promptly input on to the HR / Payroll system
*To ensure all details of employees leaving are accurately and promptly input on to the HR / Payroll system
*To ensure all details of Contractual Change Forms are accurately and promptly input on to the HR / Payroll system
*To process Company absence via computerised HR / Payroll system
*To produce ad hoc reports / statistics using the HR / Payroll system and Excel as required
*To produce Starters / Leavers / Transfer reports to required distribution groups
*To advise managers monthly if any end of probations are due
*To advise HRBP's of employees Visa expiration dates
*To produce employment references for existing and previous employees
*To produce mortgage and tenancy references for current employees
*To provide administrative support to the HR Administration team when time permits or as instructed by the Compensation & Benefits Manager
*To check overtime and bonus payments every month
*To source the cost of flu vaccinations each year and if agreed, to arrange and communicate these for all employees, including booking rooms, emailing employees to confirm the date of their vaccination and keeping records up to date
*Order and issuing eye examination vouchers and spectacle vouchers
*Order Baby Baskets and review our provider if necessary
*To set up and communicate the Company's healthcare scheme provisions for new employees, maintain leavers and provide monthly membership to the healthcare provider. To issue relevant paperwork, handling all enquiries and ensuring all deadlines are met
*To organise for personnel files to be archived and recorded with correct destroy dates
*To distribute external payslips, including leavers documentation
*To report leavers on the IT portal and document the incident number on the relevant paperwork
*To set up the user master file for all new employees
*To close the user master file for all leavers
*To amend user master file for employees who have transferred departments / promotions / demotions
*To arrange and record BUPA Health Assessments for all eligible employees
*Filing on a monthly basis
*Archiving
*To distribute and record outcome of Skin Questionnaire
*To distribute and record outcome of Night Shift Questionnaire
*To provide Facilities / Legal / HRBP's with Accident Reports
*Distribute post on a daily basis
*Success Factors Administration

Qualifications:
Essential
*Smart appearance in line with working within a corporate environment
*Educated to GCSE standard or equivalent.

Practical experience and evidence is required in the following areas:
*Strong administration and organisational skills
*Strong experience of administering a payroll in excess of 500 people
*Knowledge of all aspects of Payroll procedures including statutory payments and deductions and voluntary deductions / court orders
*Current Tax / NI / HMRC legislation
*Tax Year End reconciliations
*Understanding of obligations to other departments both internal and external (e.g. management reporting)
*Strong experience of computerised payroll systems
*Excellent written communications skills
*Ability to prioritise and manage multiple tasks at a time
*Demonstrate problem solving skills
*Confident dealing with complex numerical information
*Report writing skills
*Self motivated
*Strongly organised
*Flexible and adaptable
*Patient
*Diplomatic
*Quality focused
*Strong interpersonal / communication skills at all levels
*Strong team player
*Microsoft Office skills, strong excel skills