Are you a conscientious and hard-working individual? Do you work with a high level of professionalism in everything that you do? Are you keen to join a highly successful and inspirational academy?

Oaks Primary Academy has an exciting opportunity to appoint a Receptionist/Administrator to join us as soon as possible in a brand new position for our school. Our successful candidate will be the ‘face’ of Oaks Primary Academy – you’ll be the first point of contact for many members of the school and external stakeholders. Applicants should be professional, personable and committed to providing an excellent service on behalf of the school and wider Trust, and above all else our appointed candidate will have a positive work ethic and can-do attitude. If you're as excited by this opportunity as we are, we'd love to hear from you!

Key Duties: This is a very busy role and duties will vary day-to-day, but our successful candidate will ultimately be responsible for;

Present a professional, welcoming service, greeting all visitors and Oaks Primary Academy staff
Ensure the reception area is manned at all times
Maintain security by issuing visitors’ badges
Answer, screen and forward incoming telephone calls answering queries where possible and redirecting appropriately
Take delivery of incoming mail and distribute to relevant members of staff/pigeon holes in a timely manner
Sort and attach appropriate postage to outgoing mail and prepare for collection by Royal Mail
Book meeting rooms
Liaise effectively with all site staff including cleaning and catering personnel to ensure the academy offices and common areas of the school building are maintained to a high standard
Assist the office team with various administrative duties including photocopying, scanning, shredding and filing, and distribution of correspondence and marketing mailshots
Ensure that there is adequate stock of academy information in reception including newsletters and prospectuses
Monitor office supplies and place orders where necessary
Update the academy website including newsletters and announcements


Essential skills:

Excellent organisational and planning skills with outstanding attention to detail
Demonstrate a high level of initiative
Computer literacy in usual office applications
Ability to work on own initiative
Committed and enthusiastic
Excellent attendance and time-keeping record


Diversity at our core: As a Trust we are passionate about diversity and recognise that as individuals we all bring something unique to the role regardless of age, gender, race, beliefs or disabilities which is why we treat all of our people equally, without compromise.

The academy is committed to safeguarding children and successful candidates will be subject to an Enhanced DBS check. Our commitment to safeguarding is underpinned by robust processes and checks which are in place across the Trust.