Purpose
To assist and support a busy Solicitor with secretarial and administrative duties.

Job Description
The role includes but is not limited to the following:

Audio and copy typing all correspondence to include letters, legal forms and quotes;
Answering the telephone in a polite and efficient manner;
Providing clients with updates;
Using the firm’s integrated case management system (Proclaim), for the effective processing, delivery and storage of information;
Carrying out administrative duties such as photocopying and updating client details;
Filing correspondence and ensuring files are kept up to date;
Arranging appointments and dealing with clients;
Working as part of a team with other secretaries and assistants, and helping other teams with administrative tasks and telephone cover when required; and
Ensuring the confidentiality and security of the firm’s and clients’ documentation and information and compliance with the General Data Protection Regulations at all times.


The Candidate
A successful applicant would need to demonstrate the following attributes:

Previous experience of working as a legal secretary in a busy conveyancing team;
Excellent technical skills which include a fast and accurate typing speed (a legal secretarial qualification is desirable);
Excellent communication skills and ability to adhere to the excellent client care standards set by the firm;
Friendly, approachable and enthusiastic;
Professional and confident telephone manner;
Detailed and accurate in written and verbal communication;
Excellent people skills and ability to project a positive image for the firm;
Organised and able to prioritise, working on multiple tasks at one time, ensuring deadlines are met; and
IT competency

You will be based at our Ashford office, working in a friendly team.