An opportunity has arisen for an experienced PA/Office Co-Ordinator to the Director of Corporate Communications. This is a key role which requires a high level of confidentiality and tact at all times, together with an excellent attention to detail. You will be expected to deliver seamless clerical and secretarial support to the director and other members of the team in this busy department.

The University of Kent is a distinctive and attractive place to work. We employ over 6,000 staff, including academic and research staff and a full range of support and administration staff. Our stunning main campus in Canterbury, Kent was founded in 1965 and is set among green and tranquil open space overlooking the spectacular Cathedral.

Our staff enjoy competitive salaries, an occupational pension scheme, generous holiday entitlements and a great working environment. A number of excellent facilities are also available including on-campus sports and entertainment options, an under 5s nursery, and discounted travel.

If you value the opportunity to advance within a supportive and inspirational environment working alongside passionate, ambitious, forward-thinking and creative colleagues – Kent is the place for you!

As PA/Office Co-Ordinator you will:

• Manage a diary or diaries for manager(s) office-wide systems and paperwork, including the electronic diary and calendar of events.
• Produce agendas, collate papers, taking full minutes/notes, proactively taking actions forward and monitoring to ensure completion, distributing documentation within timescales and managing group email distribution lists.
• Act as the initial point of contact for visitors, callers and mail/email enquirers to the department, making logistical arrangements for visitors, including accommodation, directions, car parking and transport.
• Take responsibility for the administration of a range of transactional financial processes such as preparation of internal journal transfers and suppliers’ invoices and end of year paperwork for the Finance Office.

To be successful in this role you will have:

• Educated to A level standard or equivalent plus GCSE in English and Maths or equivalent
• IT qualification such as ECDL or equivalent
• Recognised secretarial/administrative qualifications or relevant higher level PA experience
• Proficiency in Microsoft Office, including Word, Excel, Email, an electronic diary (Microsoft Outlook) and Internet

Corporate Communications seeks to build and protect the institution’s reputation at a regional, national and international level. The department is comprised of a team of professionals with the director reporting to the Vice-Chancellor. The team works in collaboration with colleagues across the institution and engages with a wide range of stakeholders including the media, national agencies, staff, students and the local community. Departmental activities include press relations, reputation management, brand guidance, staff and student communications, publications, stakeholder engagement, digital and social media activities and corporate marketing campaigns. The department leads on the institution’s crisis communications response.

Start date for applications: Tuesday 18th September 2018
Closing date for applications: Wednesday 10th October 2018
Interviews are to be held: Wednesday 24th October 2018

If you require further information regarding the application process please contact The Resourcing Team on jobs@kent.ac.uk quoting ref number: REG1314

Please note - applications must be made via the University’s online application system. CVs or details sent directly to the department or via email cannot be considered.

No agencies, thank you.