Private Client Legal Secretary Part Time Canterbury

Recruitment Solutions Folkestone Ltd, are now recruiting a Private Client Legal Secretary Part Time Canterbury for our highly respectable and well know Solicitors in East Kent at their Canterbury Office. This Role is 3 full days per week and flexibility can be offered.

The role is mainly providing full secretarial support to the departmental fee earners, including arranging appointments, dealing with client queries in person and by phone, together with preparation of correspondence and documents by audio typing via the digital dictation system.

All About The Role!

• Filing, photocopying and opening/closing client files in a timely manner;

• Regular consideration of client files and liaising with partner and fee earners on any action required;
• Maintaining and coordinating diaries and diary notes and reporting on these as necessary.

• Working as a member of the secretarial team; answering incoming calls, greeting visitors to Reception on occasion, collection/delivery of daily incoming/outgoing post and DX, and any other general office administrative duties as required.
• Compliance with the firm’s accounts and administrative disciplines and procedures.


• To clearly identify the standards and systems required to continually improve our client service

• To comply with all the Firm’s relevant policies and procedures

• To ensure confidentiality on all appropriate matters and recognise that any breach of this confidentiality will be treated very seriously.

All About YOU!

• Relevant secretarial experience gained from within a busy legal practice (preferably Private Client and/or Family)
• (CILEX Legal Secretarial Diploma or equivalent would be an advantage)
• Good all round education; both literate and numerate

• Competent in the use of MS Word and Outlook (Professional) gained in a working environment, preferably the legal industry
• Accurate in producing good quality correspondence

• Proficient audio typist

• Familiar with transcription via Digital Dictation (desirable)

• Familiarity with using a Practice Management System (Legal Office/Videss)



• Team working (flexible and adaptable to the needs of the team)

• Uses initiative in dealing with incoming queries


• Confident and assertive whilst sympathetic and understanding towards clients who may be distressed, whilst remaining professional a tall times
• Ability to balance priorities in order to meet sometimes demanding deadlines.

• Keen to ensure the needs of clients are met wherever possible.

• Attention to accuracy and detail

• Clean and presentable in appearance

• Clear verbal and written communication skills, capable of drafting own basic correspondence as necessary

Regrettably, we are currently unable to consider any speculative CV’s, please only apply if you fully match the skills and experience required.

If you have not had contact from us within 72 hours of your application, please assume that your application has been unsuccessful on this occasion.