Role: This is a part-time role, fulfilled on a self-employed basis, and includes attendance at meetings of the Trust about 6 times a year on a Monday during the day time and administration outside of those meetings.

Fee: £4,200.00 per annum, to be invoiced by the Clerk and paid at the main meetings in November, March and July.

Location: Working from home with all meetings being held at the Rochester offices of the Trust.

Position: We require a highly organised and self-motivated individual to provide administrative duties to the Trustees’.

Provide draft Agendas & Aide Memoires for all Meetings for agreement by the Chairman & Vice-Chairman.

Distribute agendas and supporting papers to provide Trustees with a minimum of 10 days’ notice of the meetings.

Liaise with the Premises Manager and Catering Manager at the School with regard to the provision of a venue and refreshments for each meeting.

Maintain a record of attendance at meetings, taking appropriate action to deal with non-attendance.

Arrange, attend and accurately minute meetings of the Trustees (normally three per annum), Trustees' Committees (normally three per annum), and Joint Meetings of Trustees & Governors (normally two per annum).

Produce draft Minutes for agreement by the Chairman and circulate to Trustees & Advisers when agreed.

Maintain a permanent record of Agendas & Minutes of all Meetings.

Maintain the Register of Property Titles in liaison with the Legal Adviser and make it available for all Meetings.

Provide a schedule of meeting dates for each year.

Arrange and attend occasional special or emergency meetings as and when required (normally occasional tours of the property, and annual visits to the auditor and stockbroker) and make notes as appropriate.

Follow up decisions and actions agreed at meetings (where appropriate).

Deal with routine correspondence between meetings, including documentation and items of information.


Liaise with the Trust’s Auditor in the preparation of draft and final Accounts each year.

Each year, submit the Annual Trustees’ Report & Financial Statements to the Charity Commission and maintain the Trust’s on-line entry.

Maintain an annual Income & Expenditure Schedule with supporting documentation.

Arrange for the renewal of the various Trust insurances at the best possible rates.

Deal with correspondence relating to the appointment and resignation of Trustees.

Maintain an up to date list of Trustees and terms of office, advising the Chairman of Trustees of changes and vacancies as they arise. Maintain a list of Committee Membership.

Liaise as necessary with the Trust's professional advisers (stockbroker, solicitor, surveyor, auditor, and Letting Agent).

Prepare an annual budget, liaising with the appropriate Trustee (s), and amend as necessary through the year.

Undertake such other duties as the Chairman may, from time to time, reasonably determine to fall within this remit.


The experienced Clerk will have:

• Strong administrative, IT and organisational abilities
• A high degree of diplomacy, confidentiality and tact
• A flexible approach with the ability to use initiative
• The ability to travel to the meetings (an average of 6 per year)
• Provide a schedule of meetings and events at the beginning of each academic year
• Deal with the yearly renewal of the Insurance Policies
• Liaise with the Trust’s professional advisers (Stockbroker, Accountant, Solicitor, Surveyor and Auditors)
• To prepare and maintain the Annual Budget and assist with the Financial Statements
• Maintain an up to date list of information required by the Charity Commission
• Maintain accurate minutes and list of Committee Membership at each meeting
• Prepare agendas and associates papers
• Oversee the Trust’s properties with the Lettings Agencies