Our Client based in Greenwich has an immediate start available for an experienced Secretary/Depot Administrator.


This position if offered on a full time, permanent basis; the role will include full secretarial and admin support to the management team and will include -

DUTIES WILL INCLUDE:

HR
• Collation of information for report generation regarding:
o Time & Absence
o Holidays requests
o Sickness
o New starters/leavers
o Salary deductions
o Inductions
• Sitting in on disciplinary and management meetings taking notes and creating accurate reports
• KPI management
• Managing administration of lateness, sickness, holiday’s etc liaising with Managers/Supervisors
• Corresponding with Recruitment Agencies for temporary staff requirement, organising time and attendance data for agency hours - run weekly reports and send to Agencies etc
• Arrange Training Courses – i.e. FLT, medicals, external/internal courses
• Monthly Reports– attendance bonus, monthly absence report, Bradford factor, overtime, temps hours, Accident Stats
• Taking ownership of administration for all certificates and insurances e.g. Employers/Public Liability, Waste, Contractors working regulations, Risk Assessments
• Liaison with contractors – arranging quotations, repairs and services
• Update Accident Reporting
• Occupational Health – arrange meetings and relevant paperwork
• Advertising of vacancies, updates, new policies – internally and externally
• Working closely with the HR team based off site

Secretarial / Administration support for the whole depot

• Diary Management – booking boardrooms, buffets, travel, hotels, restaurants
• Support Management, Supervisors, or Employees
• Issue swipe cards/clock cards (keep logs) to all members of staff
• Attend meetings and minute taking
• Request/send Management Itineraries
• Fire Marshal/First Aider Itinerary
• Filing, Binding, Scanning, Faxing, Laminating
• Ordering house stationery, external packaging materials, goods
• Internal/external post, handing payslips out
• Using mail merge, Word, Excel, Outlook, answering calls, making calls, back-ups
• Being the contact for the whole site liaising with Management, Supervisors, CSA’s, Warehouse Operatives, temps, HR, Payroll , Landlord, Customers, Auditors
• Greet all guests and ensure they are well attended to throughout their visit
• Arrange and look after boardroom’s

Accounts

• Bought Ledger – Invoices, Accruals, Expenses, cheque requisitions, Petty Cash, Banking
• Purchase orders
• Linking invoices to various paperwork and retrieving sign off from the Operations Director

This is an exciting opportunity to join an established company. Working hours are Monday – Friday 8.30am – 5pm / 9am – 5.30pm

React Recruitment Ltd acts as an Employment Agency and an Employment Business.

You confirm that by submitting your CV for a permanent position you are willing to work in the position in which the hirer seeks to fill and that you provide React Recruitment Ltd with the permission required to pass your CV on to the hirer.

Due to the high volume of applications we regret that only suitable candidates will be contacted.