Deputy Conference Organiser
  22,155.35 per annum
  Kent
  permanent,full-time

This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.


The Role

We are looking for a dynamic and enthusiastic individual to join our professional team and to work alongside the Conference Organiser in arranging our Annual Conference. IATEFL is an international membership charity, and we hold an annual conference and exhibition in the UK for around 2000-3000 delegates. The Deputy Conference Organiser must provide support and shadowing to the Conference Organiser on every aspect of the conference organisation and should be prepared to assume full responsibility for the conference if required to do so.

Some UK travel is required with this role including one full week a year away from home at the annual conference where you will play a vital role in ensuring the success of the event. The successful candidate must be able to commit to this requirement.

Key Accountabilities / Primary Responsibilities

• To ensure in conjunction with the Conference Organiser, the smooth running of the IATEFL annual conference. In preparation for this you will need to attend all pre-conference committee meetings and site visits. This will include liaising with on-site venue organisers, shell scheme and equipment contractors, caterers and couriers.

• Processing delegate and speaker registrations and records to ensure that the database holds accurate and current information.

• Working with the IATEFL Scholarship committee to manage the scholarship process. You will need to be involved at all stages from updating the criteria of the scholarships through to helping winners obtain visas and receive their awards.

• Taking responsibility in conjunction with the Conference Organiser for the design, layout and content of the Conference brochures and programmes.

• Dealing with the accommodation requirements at conference for IATEFL staff, volunteers and scholarship winners, to include the negotiation of the best price, booking and payment.

• Dealing with the recruitment process of stewards for the conference week including the sending out of job specifications and application forms, checking all documentation is completed and received and onsite briefing and management alongside the Conference Organiser.

• To gather and provide statistics for marketing and information purposes.

• Other tasks relating to this role in agreement with the Executive Officer.


Application Process

If you are interested in applying for this position please request a full job specification and application form from support@iatefl.org. Please note CV’s will not be accepted as an application for this role. Once completed you can return the application form via email to support@iatefl.org or in the post to:

Glenda Smart
(Private and Confidential)
IATEFL
No 2-3 The Foundry
Seager Road
Faversham
Kent
ME13 7FD

Your application should provide clear evidence and examples demonstrating where you meet the criteria of the post.

Copies of certificates for qualifications you have stated you have achieved in your application will be requested at offer stage; in particular, those that were deemed as essential for the post.

Applications must be received by the closing date and late applications will not be accepted.

If you are invited to attend an interview we will contact you by email confirming the arrangements. If you are not successful at the shortlist stage, we will also contact you be email to let you know.

Closing Date: 5pm (BST), 3 June 2015
Interviews are expected to be held: June 2015

UK Border Agency Immigration Regulations: IATEFL is unable, under current immigration law, to employ candidates who are not eligible to live and work in the UK.


Advertiser: Direct Employer

Reference: DCO

Posted on: 2015-05-13 11:43:34

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Deputy Conference Organiser
  22,155.35 per annum
  Kent
  permanent,full-time

This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.


The Role

We are looking for a dynamic and enthusiastic individual to join our professional team and to work alongside the Conference Organiser in arranging our Annual Conference. IATEFL is an international membership charity, and we hold an annual conference and exhibition in the UK for around 2000-3000 delegates. The Deputy Conference Organiser must provide support and shadowing to the Conference Organiser on every aspect of the conference organisation and should be prepared to assume full responsibility for the conference if required to do so.

Some UK travel is required with this role including one full week a year away from home at the annual conference where you will play a vital role in ensuring the success of the event. The successful candidate must be able to commit to this requirement.

Key Accountabilities / Primary Responsibilities

• To ensure in conjunction with the Conference Organiser, the smooth running of the IATEFL annual conference. In preparation for this you will need to attend all pre-conference committee meetings and site visits. This will include liaising with on-site venue organisers, shell scheme and equipment contractors, caterers and couriers.

• Processing delegate and speaker registrations and records to ensure that the database holds accurate and current information.

• Working with the IATEFL Scholarship committee to manage the scholarship process. You will need to be involved at all stages from updating the criteria of the scholarships through to helping winners obtain visas and receive their awards.

• Taking responsibility in conjunction with the Conference Organiser for the design, layout and content of the Conference brochures and programmes.

• Dealing with the accommodation requirements at conference for IATEFL staff, volunteers and scholarship winners, to include the negotiation of the best price, booking and payment.

• Dealing with the recruitment process of stewards for the conference week including the sending out of job specifications and application forms, checking all documentation is completed and received and onsite briefing and management alongside the Conference Organiser.

• To gather and provide statistics for marketing and information purposes.

• Other tasks relating to this role in agreement with the Executive Officer.


Application Process

If you are interested in applying for this position please request a full job specification and application form from support@iatefl.org. Please note CV’s will not be accepted as an application for this role. Once completed you can return the application form via email to support@iatefl.org or in the post to:

Glenda Smart
(Private and Confidential)
IATEFL
No 2-3 The Foundry
Seager Road
Faversham
Kent
ME13 7FD

Your application should provide clear evidence and examples demonstrating where you meet the criteria of the post.

Copies of certificates for qualifications you have stated you have achieved in your application will be requested at offer stage; in particular, those that were deemed as essential for the post.

Applications must be received by the closing date and late applications will not be accepted.

If you are invited to attend an interview we will contact you by email confirming the arrangements. If you are not successful at the shortlist stage, we will also contact you be email to let you know.

Closing Date: 5pm (BST), 3 June 2015
Interviews are expected to be held: June 2015

UK Border Agency Immigration Regulations: IATEFL is unable, under current immigration law, to employ candidates who are not eligible to live and work in the UK.


Advertiser: Direct Employer

Reference: DCO

Posted on: 2015-05-13 11:43:34

I want to receive the latest job alerts for:

jobs in Kent

By creating a job alert, you agree to our Terms . You can change your consent settings at any time by unsubscribing or as detailed in our terms.

Find jobs in:

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