Principal Responsibilities
• Principal responsibility is to control all aspects of the company’s sales ledger and credit control function in respect of the New Installs and Service divisions of the business.
Specific job functions and responsibilities
1. Maintain all areas of both New Installs and Service Divisions of Credit Control
• Create and maintain sales ledger accounts on Exact.
• Control entry of all data onto sales ledger system (invoices, credit notes, cash, adjustments etc).
• Diligently controlling the electronic filing of any necessary records.
2. Credit Control
• Control and record all aspects of credit control functions (statements, telephone enquiries, letter, recommending legal action etc).
• Maximise cash inflow and minimise debtor days.
• Aged debtor analysis and monthly reporting.
• Cash collection forecasting.
3. Cash Receipts
• Record and collate cash receipts (cheques/BACs) for Service Division.
• Diligently carry out necessary payment reconciliations including adjustments for retentions and/or Main Contractor Discount (MCD).
• Investigate unmatched payments, credit balances and payment shortfalls at point of payment.
4. Retentions
• To maintain all areas of the retentions ledger with additional assistance from New Install Credit Controller.
• Diligently pursue the collection of outstanding retentions in accordance with company procedures.
• Maintain spreadsheet/database of retention balances and reconcile accordingly.
5. Cover for Credit Controllers
• To provide suitable credit control cover in times of holiday or other absences.
6. Cover for Credit Control Manager
• Undertake commercial credit checks in times of holiday or other absences.
• Provide additional support to Credit Control Manager in the management of our insurance database.
7. Promote Boon Edam at all times in order to enhance their image and profitability by:-
• Displaying a courteous and responsible attitude towards work, colleagues, customers and the public.
• Maintaining a presentable appearance.
• Ensuring confidentiality is maintained in all matters relating to company operations.
8. Key Performance Indicators
• Aged debt targets, debtor day targets and retention targets will be set annually and reviewed throughout the year.